Teams
Give new starters a professional signature before their first important introduction.
How HR and People Ops teams use Echosig to make email signature setup a lightweight, reliable part of employee onboarding.
Start a 14-day trialA signature is a small onboarding detail, but it is visible from the first candidate reply, customer introduction, or internal handoff. A join-link workflow makes it easy to give new starters the right template without adding another account or support request.
What to focus on
A clear starter task
A new employee completes the allowed fields, previews their signature, and installs it with client-specific guidance.
Personal data with limits
Only expose the details the organisation wants employees to add. Keep company content and legal text controlled.
A cleaner offboarding routine
Review and remove outdated signature records as part of the normal leaver process.
A practical starting point
- 1
Ask brand and operations to approve the template.
- 2
Add the relevant join link to onboarding materials.
- 3
Give starters installation guidance for their email client.
- 4
Review signature records as roles or employment change.
Questions
Can HR set up a signature for a new employee?
Yes. An administrator can manage signatures, or the employee can create one through the join link.
Can we require a profile photo?
You choose whether the field is available. Echosig does not make a photo mandatory by default.